The information given here is for Outlook Express - the most common email client. But the information is broadly the same for all email software.

You will require the following:

  • Your email username
  • Your email password
  • Your POP3 server details to receive email
  • Your SMTP server details to send email
1. In Outlook Express select
Tools > Accounts

2. In Accounts select the 'Mail' tab

3. Click 'Add' then 'Mail'

You will be asked for the Display Name that will appear in people's inbox when you send them and email. This can be your name or the name of your business.

Next you should enter the email address you want people to reply to you at eg. This email address is being protected from spambots. You need JavaScript enabled to view it.

4. On the next page of the wizard you need to enter the incoming email server details. These will be quite simple as shown. Three words separated by dots. Like or

5. Then complete the outgoing (SMTP) details in the SMTP box.
It will be something like:

6. In the next window you need to enter your username (called Account name by Outlook) and

7. Password

8. Don't forget to tick the 'Remember password' box.

9. That used to be it! But most email servers require steps 10 & 11 below now, for security reasons.


You can test your email and see if you like
the Display Name by sending yourself an email

10. Extra security measure - required by some hosts to prevent your outgoing SMTP email server being used by unauthorised users (spammers),

11. Click the Settings button in step 10 will bring up this further box. Normally clicking the 'Use same settings....' radio button will be enough. Activate by clicking 'OK'.

NB: If you do need to use the second option the Account name is often NOT the username of the email account entered in steps 6 & 7.


Now if your email is working and you've tested it you are ready for some tips 'n' tricks using Outlook Express (they will work for other email clients too)
Click for tips